In the first letter of elections sent to all owners, it had encouraged owners to make sure their voter's certificate was on file in the office and that they know who the designated voter is for their unit. Before the date of the election,
the voting certificates book was checked to make sure all current voting certificates are present. The voting certificate is a crucial tool used by the impartial committee to validate the outer envelopes as it designates the owner
who is entitled to cast the vote on behalf of that particular unit.